The Annual General Body Meeting (AGM) of a housing society or Resident Welfare Association (RWA) is a critical event where key decisions are made, and members are informed about the society's functioning.
The responsibilities associated with organizing and conducting an AGM include:

1. Notification and Agenda:
   • Issue a formal notification to all members well in advance, specifying the date, time, and venue of the AGM.
   • Address any financial concerns or queries raised by the members.
2. Financial Reports:
   • Present the annual financial statements, including income and expenditure reports, balance sheets, and audit reports.
   • Prepare and circulate the agenda, detailing the items to be discussed and resolved during the meeting.
3. Election of Office Bearers:
   • Conduct elections for the society's managing committee or board of directors if required.
   • Ensure the election process is transparent, fair, and in accordance with the society's bylaws.
4. Proof of Residence Letter for Toll Naka Concession
   • Conduct elections for the society's managing committee or board of directors if required.
   • Ensure the election process is transparent, fair, and in accordance with the society's bylaws.
5. Review of Activities:
   • Provide a comprehensive review of the society’s activities and achievements over the past year.
   • Discuss ongoing projects, maintenance issues, and future plans.
6. Member Participation:
   • Facilitate open discussions, allowing members to voice their opinions, suggestions, and grievances.
   • Record the minutes of the meeting, capturing all discussions and resolutions accurately.
7. Approval of Budget:
   • Present the proposed budget for the upcoming financial year.
   • Seek approval from the members for the budget, including maintenance charges and other financial aspects.
8. Policy Decisions:
   • Discuss and decide on key policy matters, such as amendments to bylaws, major repairs, and other significant decisions affecting the society.
9. Compliance and Documentation:
   • Ensure compliance with statutory requirements, such as submitting AGM minutes and financial statements to the relevant authorities.
   • Maintain accurate records and documentation of the AGM proceedings.

By fulfilling these responsibilities, the AGM serves as an essential platform for transparency, accountability, and collaborative decision-making within the housing society or RWA.