Housing Society Handover from Builder Checklist
When a housing society is handed over from the builder to the society's members or Resident Welfare Association (RWA), it's crucial to ensure that everything is in order. Here is a comprehensive checklist to facilitate a smooth handover process:

1. Documentation:
   • Completion Certificate: Ensure the builder provides the Completion Certificate from the local municipal authority.
   • Occupancy Certificate: Obtain the Occupancy Certificate confirming that the building is fit for residence.
   • Building Plans: Acquire approved building plans, layout plans, and any revisions thereof.
   • Title Deeds: Collect all title deeds and property ownership documents.
   • No Objection Certificates (NOCs): Obtain NOCs from various departments, such as fire safety, water, and electricity.
2. Financial Records:
   • Audit Reports: Review audited financial statements of the project.
   • Bank Accounts: Ensure proper handover of bank accounts, including statements and cheque books.
   • Pending Dues: Check for any pending dues from members or third parties.
   • Maintenance Fund: Verify the amount transferred to the society’s maintenance fund.
3. Physical Infrastructure:
   • Common Areas: Inspect common areas like lobbies, gardens, play areas, and parking lots.
   • Amenities: Ensure all promised amenities (swimming pool, gym, clubhouse, etc.) are completed and operational.
   • Utilities: Check the status of utilities like water supply, electricity, gas connections, and sewage systems.
   • Safety Systems: Verify the installation and functioning of fire safety systems, CCTV, intercom, and security systems.
4. Technical and Maintenance Aspects:
   • Lift Maintenance: Ensure all elevators are functional and have valid maintenance contracts.
   • Water Pump and Motors: Check the operational status of water pumps and motors.
   • Generator and Backup: Inspect the generator and backup power systems.
   • HVAC Systems: Verify the functioning of heating, ventilation, and air conditioning systems, if applicable.
5. Legal and Compliance:
   • By-laws: Obtain the society's bye-laws and ensure they are registered.
   • Service Contracts: Review and transfer service contracts (e.g., security, housekeeping, waste management) to the society.
   • Insurance: Ensure building and common areas are adequately insured.
   • Litigation: Check for any ongoing litigation involving the builder or the property.
6. Miscellaneous:
   • Key Handover: Collect keys for all common areas and utility rooms.
   • Contact Information: Get a list of contacts for various services (plumbers, electricians, etc.) and emergency numbers.
   • Warranties and Guarantees: Obtain warranties and guarantees for equipment, fixtures, and installations.
   • Sinking Fund: Verify the establishment and amount of the sinking fund for major repairs and replacements.

By meticulously following this checklist, the housing society can ensure a thorough and transparent handover from the builder, paving the way for effective and efficient management of the property.